Slowly but surely we are getting to the era of hybrid office, where we no longer attach files, save and rename files, create folders and ultimately lose files. All these scenarios require you to manoeuver around Teams and SharePoint which is not always the easiest task. Maybe you want to make sure your remote workers are doing their work. Perhaps you want to compare a file as it was last week to the current file version. There are moments where things can go wrong with files, or you may want to look back at the evolution of a file over the last few weeks. These comments are viewable to Team members in the file's version history. Type your comments in the text box and click Check in.I’m sure you’ve been in a situation where you accidentally click a button and all of the sudden, it’s as if you’re looking at a completely different document and you’re wondering to yourself, what have I done? Believe it or not, you’re not alone. If “Check in” is selected, a window will appear where you can leave comments.Discard check out – Discards any changes you’ve made to the document since checking it out and makes it available for other people to use in its original state.The file is now available for other people to use. Check in – Updates the file with all of the changes you’ve made since you checked it out.When you are done working with the file, find it again in the Files tab and click the actions button.You can now open the file and work on it as much as you’d like. An icon ( ) will appear next to the file name to indicate to you and other team members that it has been checked out.From the menu that appears, select More > Check out.Select the Channel where the file is stored.This prevents people from accidentally overwriting each other’s work. “Checking out” a file in MS Teams allows you to work on it without having to worry about someone else on your Team opening it and making changes to it simultaneously. More – Check a file out so that only you can work on it.Copy – Create a duplicate of the item and place it somewhere.Move – Choose a new location for the item.Chrome, Firefox, etc.) so the item can be viewed in Microsoft SharePoint. Open in SharePoint – Opens the item in a new browser tab (e.g.Pin to top – Places a thumbnail link to the item at the top of the file list.Download – Download a copy of the item.
Make this a tab – Creates a new tab within this Team Channel for this specific item.Team members with access to the Channel). Note: This link will only work for people who already have access to the item (i.e. Copy link – Provides a link to the item within MS Teams.Open – Select an application in which to open and edit the item.From the menu that appears, select the desired action.ĭepending on the item, options may include:.Move your mouse over the item you’d like to manage and click the actions button ( ).Note that depending on how the Team/Channels were set up, some Channels may be hidden. Select the Channel where the item is located.The file will be added to the Channel’s Files tab, but will NOT appear as a post.Navigate to the file and select it for uploading. Select the Files tab toward the top of the window.Uploading a File directly to the Files Tab In addition to being included in your post, the uploaded file(s) will also automatically appear in the Channel’s Files tab. The post will be added to the channel, with options to open and edit the file, download it, and more directly from the post.When you are ready to post, click Send ( ).You can also type a message to include with your post. Any files that have been selected for uploading will be listed.A window will appear that will allow you to search for the file to be uploaded.Select the location of the file to be shared from the menu.Go to the bottom of the main window and click paperclip icon ( ).The Channel will be displayed in the main window.Select the Channel where you would like the file to be shared.Or, if you prefer, you can upload the file directly into the Files tab for that Channel. You can put the file within the Channel’s Posts tab, in which case it will also automatically be listed in the Files tab. When sharing an existing file with a Team, the file must be put in a Channel.